An ecosystem for unmanned systems workshops
From a unit’s order to a finished drone in its box: planning, department boards, warehouse, logistics, personnel status, automated flashing and an app on every phone.
Ecosystem
Data is entered once and is available everywhere at once: an assignment created in the web app shows up at the flashing bench, and a drone recorded there lands in the packing list and the statistics.
Web app
The workshop’s command centre: orders, department plans and boards, warehouse, logistics, personnel status, the events calendar, dictionaries and settings.
Flashing bench app
Takes a drone through the whole software cycle from a profile: flight controller firmware, fonts, configuration, receiver, memory backup.
Android and iPhone
Full-screen alarms, status requests, the daily check-in, the duty calendar, logistics requests and drivers’ routes.
How work moves
Every order item has a route. Departments see their part on their own board, pick up the work and hand it on — all of it or a part.
Unit, items, deadlines, priority, extra works.
Issues drones into work; stock goes down automatically.
A queue of batches, output and rejects per shift.
Assignments per person; Auto-Flasher records each drone.
Boxes, the packing list, flight-test status.
Daily issue to units and delivery logistics.
A route is set per drone type and can be changed for a single item. When a step is done, the next department is notified.
Web app
Orders and boards
A board, a calendar and a list over the same data. Every department works on its own board; command sees the whole picture.
A card is one step of an item in a department. People drag it between columns, take it into work and hand the needed quantity to the next department.
State, dates, items with their routes and a timeline with a completion forecast: it is clear at once whether the workshop will meet the deadline.
Day, week, month or year: order bars from start of work to the deadline.
The sequence of departments for each drone type, with an assignee per step.
Batches with “taken” and “handed over” buttons for quick tracking.
Leads and assignees learn when new work arrives or a step is finished.
Planning and figures
The system calculates department load from time norms per drone and people’s real presence: shifts, duty, training, leave.
Today’s load, orders at risk, deadlines, volume in work and the reject rate over a period.
What was done today, the work queue, who flashed how many, and which orders are next.
How many drones a department can do in a day, per shift.
Minutes per drone per department, with factors for drone types and extra works.
The plan accounts for duty, training, sick leave and holidays from the calendar.
Output and rejects are recorded per day, shift and person.
Flashing department
The shift lead distributes the work, an admin curates the catalogue of approved profiles, and every flashed drone is recorded automatically.
Who does what and how much today. An assignment comes from an order item and carries the bind phrase and the recommended profiles.
How many drones were checked, how many failed, which steps are retried most — by operator, profile and shift.
Approved flashing recipes with files, tags and filters by control link, video and board.
One base profile generates variants for different frequencies and modules.
Firmware, fonts and receiver builds are stored once and verified by checksum.
Prepare a new profile and publish it when it is ready.
Packing and warehouse
Every drone has a barcode, a box and a flight-test status. The warehouse knows what is on the shelf and how many days it will last.
Stock of each drone type, the average daily issue and the number of days it will last. When stock falls below the threshold, the system warns.
A versioned list of what is issued to whom every day. It can be imported from a message’s text, and two versions can be compared.
Drones are collected into boxes by type and customer. The packing list shows what the flight group collects, with control and video frequencies.
The history of every drone: who flashed it, when and with which profile.
Daily numbering, capacity by drone type, handover to the flight group.
Issue-into-work and collect-finished steps as cards.
Every change to stock: deliveries, issues, recounts — who, when and why.
Logistics
Department command raises requests to move people and cargo. Logistics groups them into trip sheets, and the driver runs the route from a phone.
What awaits planning, what is on the road, which vehicles and drivers are free — on one screen.
Stops are built from the requests automatically: pick up first, then drop off. The order can be changed, and a waypoint or a note added.
A day or a week by vehicle or by driver — overlaps and free slots are visible.
Request items: who or what, from where to where, with locations from the dictionary.
The driver learns about an assignment; the requester about planning and completion.
A reminder on the driver’s phone before the route starts.
Personnel status board
A daily check-in, figures over a period, alarms and status requests with a live board of answers.
Everyone confirms their status before a set time — from the phone, the web app or the flashing bench. The duty officer sees who has not answered yet.
An alarm arrives as a loud notification on the phone and a window in the apps. The board shows who is safe, who needs help and who is silent.
Personnel status over a day, week, month or year — by status or by person, filtered by unit, department and location.
Raised from a template; an alarm always takes priority over other notifications.
A calmer format: “confirm you are fine”. Sent by hand or on a schedule.
Rank, callsign, department, location, contacts, roles and status of each person.
User, shift lead, duty officer, administrator.
Personnel events calendar
A month calendar for everyone and a planner that distributes duty and reserve days by clear rules.
Proposes a plan for the month: as few duties per person as possible, shared equally among a location’s people, and a reserve day every week on the same weekday. The plan can be previewed and adjusted by drag and drop before it is applied.
Duty, reserve, leave, sick leave, training and trips for everyone. Department capacity is calculated from it too.
Flashing bench app
The operator connects a drone, picks a profile and presses one button. The app runs every step, checks the result and records it in WorkshopHQ. It suits any unmanned system on a supported controller: multirotors, fixed wing, VTOL and more.
A profile describes one drone configuration: the expected firmware, files, commands and receiver settings. Approved profiles come from the server with their files — the operator has nothing to look for on disk.
The operator sees the shift’s assignment, how much is done, which drones are recorded and which boxes they are in. The barcode is scanned before the run.
Drones checked per shift, the success rate, flashed controllers and receivers, step retries. A shift report is produced in one click.
Diagnostics finds ports and DFU mode and installs the drivers and utilities needed.
STM32 and AT32 boards; several firmware images in one profile — the app picks the right one.
The daily check-in, alarms and status requests appear in Auto-Flasher too.
New versions of the app arrive from the workshop’s server.
Android and iPhone
An app for Android and iPhone: personnel status, alarms, the calendar and logistics. It works outside the workshop network through a protected gateway.
Opens full screen and sounds even in silent mode. One tap to answer.
A reminder before the deadline and a status confirmed in seconds.
Who has not answered an alarm or confirmed a status — with a call right from the list.
Your own duties, shift handover, a request for a preferred reserve day.
Requests, trip sheets, the schedule; the driver runs the route and marks stops.
Quick unlock with a PIN. Demo mode shows the app with no server or account.
Android and iPhone
Platform
The system is deployed on the workshop’s own server and does not depend on third-party cloud services.
Runs on a small server in the local network; the data never leaves the workshop.
A private network for workstations and a separate keyed gateway for phones.
What a person sees and may change is set by role and department — at the database level.
In the apps and as push notifications on Android and iPhone.
Reminders, checks and clean-up run on a schedule with a run log.
Users’ reports and the apps’ error reports are collected in one place.
Gallery
The screenshots come from the working apps, whose interface is Ukrainian. Click one to enlarge it.
All data in the screenshots is fictional: names, callsigns, units, drone types and numbers are for demonstration only.
Contact
Want to see the system at work, order a rollout, ask something or share feedback? Pick the type of request and write a few words. We will reply to the address you give.
Or write directly:info@workshop-hq.dev
